Burlington Youth Soccer Club
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Annual General Meeting (AGM) Information

The BYSC AGM is held annually and serves as the primary mechanism of governance for the members of the Club. Please read the following sections for information relevant to the upcoming AGM (view the Notice of AGM and Call For Nominations):

DATE:

          Tuesday, January 15, 2019 

TIME & LOCATION:

           7:00 PM at the BYSC Offices 

           3370 South Service Rd, Burlington, ON, L7N3M6, Suites 200/201

DEADLINES

           Dec 15, 2018 - Nomination to the Board of Directors

           Jan 11, 2019 - Proxy Vote Submissions (Proxy Voting Form)

 AGENDA

           BYSC 2018 AGM AGENDA

FINANCIAL STATEMENTS

            2018 Audited Financial Statements are available for review by Members by appointment only. Please email our Financial Controller to book an appointment to view the Financial Statements prior to the AGM nnazari@burlingtonsoccer.com

 

All BYSC Members are encouraged to attend the Annual General Meeting. The Agenda and relevant meeting materials shall be made available by December 15, 2018. Per Article II - Membership of the BYSC By-laws, Membership is defined as:

·         Active Volunteer Member: An individual, eighteen years of age and older, who has agreed to abide by the Corporation's By-laws, policies, procedures, rules and regulations and who is registered, elected or appointed within the Corporation as a volunteer in any of the following positions:

o    I.  Representative Team Coach, Assistant Coach, Manager, or Assistant Manager

o    II.  House League Team Coach or Assistant Coach

o    III. House League Convenor

o    IV. Committee Members appointed by the Board of Directors

o    V.  Honorary Life Appointment (Any individual approved by Special Resolution of the Board who has contributed greatly to the development or promotion of the Corporation)

o    VI. Director

**Disclaimer - If you have earned more than $500, you are not eligible to vote** 

Active Membership information including admission, Member in Good Standing and exclusions are outlined in Article II - Membership of the BYSC By-Laws 

Proposed Amendments to the by-laws:

1.    Amending section 4.2 of the by-laws to read "Composition A Director will be elected or appointed to a Director-at-Large position on the Board of Directors. At least one (1) Director, elected or appointed, will have expertise in Canadian finance who will assume the position of Treasurer and Finance and Audit Committee Chair. Such expertise in finance will be defined as holding an active and valid accreditation, a Chartered Accountant, Certified General Accountant, Certified Management Accountant or Chartered Professional Accountant.”

2.    Amending section 6.2 of the by-laws to read “Standing Committees The Board will have the following standing committees:

a)    Finance and Audit Committee

b)   Governance Committee

  c)    Human Resources Management (HRM) Committee

  d)    Technical Committee

 

3.    Amending section 6.3 of the by-laws to read “Standing Committee Chairs As required, the Board will appoint Chairs, excluding the chair of the Finance and Audit Committee who is the Director with expertise in Canadian finance, of the standing committees to serve terms of up to three (3) years. The Standing Committees will have the following roles:

a)  The Finance and Audit Committee, chaired by the Director with expertise in Canadian finance, will be responsible for the financial oversight of the Corporation, including: audit management, financial reporting to membership & oversight, short-term budget oversight, long-term financial planning, and financial risk management.

 

b)  The Governance Committee will be responsible for by-laws, policy and rules and regulations oversight, including: Constitution & bylaw review, annual general meeting management, board nominations, board governance education and development, and policy oversight and management.

 

c)  The HRM Committee shall be responsible for the human resources (HR) oversight of the Corporation, including: HR Budget oversight, Management succession planning oversight, Senior Staff recruitment, and HR Policy approval and oversight.

 d)  The Technical Committee shall be responsible for the technical oversight of the Corporation including: programming, planning, development, selection and program evaluation.